We have penned down Class 12th Report Writing format for the students to attempt the writing skills questions easily. As we know that writing skills are also a crucial part of the English Language, and so we have shared the Report Writing format for class 12th. We have shared the Format of report writing along with the basic details like the introduction, layout, how to represent your ideas precisely, etc., to help the students know the basics of Report Writing.
Report Writing: Introduction
A report is a factual description of an issue or a problem. A report is written for a clear purpose and for a particular audience. Various forms of reports are: newspaper reports, inquiry reports, progress or action is taken reports, police reports, a report of a meeting, etc., each having a distinct character and format.
Report Writing Format, Examples, Topics.
1. Newspaper Report
A newspaper report must be comprehensive but brief, factual yet exciting. Hence, factual reporting is the accurate and truthful coverage of an event.
• It is a brief review of a situation or a process that includes only the relevant points and
• It is usually written in the third person and indirect speech.
• Passive voice is used.
• The language is neutral and figurative.
• Ornamental language is avoided. The content should include answers to the questions
when, where, why, and how on the topic to be written about.
Characteristics of a Newspaper Report
• A news report should have a headline, date, and place of origin of the news.
• It must contain the byline/name of the reporter.
• It must contain only relevant information.
• The newspaper report must have appropriate language for a report.
• It must contain a logical development of ideas, i.e. causes/reasons, effects, or
• It must include the opinions of people, and it should be comprehensive. It should contain
views of all sides involved.
• Personal pronouns are to be avoided.
A newspaper report consists of the following elements:
Every news article has a headline to attract the attention of the reader. The headline must state the topic of the news in a strong, short phrase or statement.
A headline must be:
• brief articles, prepositions, etc. must be left out wherever possible; abbreviations and
shortened word forms may be used wherever required
Since this is your news article, you must let the reader know who wrote it. The line with your
name on it is called the ‘Byline because it tells by whom the article is written. Write the word
‘By’ followed by your first and last name.
A lead paragraph usually answers the questions: Who, What, Where, When, Why. The report usually begins with the name of the city where the report is being written and the date when it is being written.
Remember to write about these in your lead paragraph.
• day, date, and time of the day when the incident happened
• name/names of the person(s)/event(s), etc. that the news is about
• a place where the incident happened
• details of the incident
• reasons why the incident happened
The second paragraph should tell the reader how the incident happened in detail. Narrate the incident in chronological order.
Eyewitness accounts add to the authenticity of the news. Also, they may interest the reader.
Include some quotes from the eyewitness’ comments. Also, describe what they felt about the incident.
• Describe the future course of action planned.
• Remember to use simple, straightforward, but formal language.
Report Writing: Sample Questions
Q1. Cultural Society Sunshine Public School, Nellore, organized an Adult Literacy Camp in its neighborhood. Write a report in 150-200 words on the camp for your school newsletter. You are P.V. Sunitha, Secretary. Use the following clues: no. of volunteers – hours spent in teaching – location of the class – chairs, blackboards – no. of people attending the camp – benefit.
Adult Literacy Camp
By P.V. Sunitha, Secretary, Cultural Society, Sunshine Public School, Nellore
Nellore, May 01, 20XX: A commendable step was taken by the members of our Cultural Society of the school to organize a Literacy Camp to invite members of the local school- clubs, residents of various welfare organizations, and several NGOs to be a part of it. The camp started around 8 a.m. It was inaugurated by the District Literacy Chairperson, Dr. Nitin Rahtogi. Various NGOs, local clubs, and schools had sent their representatives.
The total number of volunteers registered was 450. Six experienced trainers systematically explained with tools how the literacy program is to be introduced in different pockets and continued in these phases to reach its target annually. Classes were held in six different spots within a short radius of the camp. The main tools were blackboards, chairs, and primary reading, writing, and arithmetic texts. The camp lasted for five hours, with a snack break for half an hour.
The volunteers expressed their gratitude for getting the opportunity of learning more than they expected, for the beneficial interactive sessions, and for getting a scope to clear their doubts. The camp ended with a vote of thanks from the host club president.
Q2. Your school is situated near a road intersection. Last week, in the morning, a bus coming at an incredible speed overturned when it braked suddenly. Senior students of your school rushed out and did everything to save the passengers. You were part of the rescue efforts. Write a report in 150-200 words on the accident and your friends’ role for your school newsletter. You are George/Mary.
Bus Overturns on NH2 and NHPC Crossing
Pari Chowk, March 10, 20XX
At about 8.30 a.m. yesterday, a private bus, carrying passengers of Rome S-22, came at
break-neck speed, while trying to overtake a Honda City, braked suddenly as a boy ran to cross over the other side of NHPC or Pari Chowk. In seconds, the bus overturned. It could have been that the driver lost complete control of the bus and the breaks failed, or the size of the bus was incompatible with its speed and the sudden break. Passengers could be heard yelling and crying for help. As the school had not started, the High School students near the school gates immediately rushed to the spot, tried to get ladders, and dragged passengers who were terrified and injured after breaking the glass panes. Some were already with broken heads and limbs.
Local help came in ten-fifteen minutes. The ambulance arrived, and the police from the nearby police station being called up by a senior student arrived to help in the rescue operation. There were 40 passengers on the whole. 3 women passed away, 5 children had severe injuries, and some were moved to % the nearby hospital, while a few were given first-aid by the school’s medical team and sent away. The driver had a severe head injury and a broken arm, while the helper died on the spot.
It is high time drivers become more responsible, and frequent police patrol is arranged at
intersections, and a heavy penalty is imposed on crossing speed limits.
Q3. Traffic police have launched a particular drive against pollution-causing vehicles. This has led to traffic jams and crowds at essential intersections. Write a report in 150-200 words to be published in the ‘Chennai Times.’ You are Prince/Priya, 12, M.G. Road, Adayar, Chennai.
Drive against Pollution-causing Vehicles
Traffic jams are a common sight in Chennai. But these days, they are on the rise. All because of the special drive-by traffic police against pollution-causing vehicles. Critical intersections have been chosen, and the concerned people can be seen in groups stationed at these points. Each and every vehicle is being stopped, and their ‘No Pollution certificates’ are being checked. ? 1000/- is being charged as a fine for the lapse. This drive is a positive step in achieving a pollution-free environment but has created a lot of inconvenience for the public and the daily commuters, leading to traffic jams. People are stranded on the roads for hours, getting late for their place of work. Though the new drive is highly appreciated by the people, they also feel that it is essential that the public should not suffer. The authorities must find an alternative way for such a check that would cause less inconvenience to the general public.
Q4. An NGO, ‘Health for All, organized a health check-up camp in a slum at Amritsar. You are Ruchika/Raunak, and you visited the camp. Write a report in 150-200 words covering arrangements such as registration, check-up, tests carried out, etc.
Health Check-up Camp
Amritsar, March 2, 20XX
A medical health care camp was set up in Amritsar by the NGO-Health. In the camp, proper medical treatment of the people of Amritsar and nearby areas was done, and remedial measures were provided, all free of cost, including the essential medicines required for early recovery.
Students of Guru Nanak University, Amritsar, noted down the details of the people in the slum area who had come for the health check-up. People were encouraged to do simple activities regularly to eliminate excessive body pain. A Blood Pressure (BP) check was performed on every patient. After that, they were sent to their respective doctors, where they were appropriate given the right directions regarding their health.
Most people suffer from chronic back pain, swelling, watery eyes, and high/low BP. This is a prime example of how the slums can be served appropriately if we are interested. We need not be high-profile citizens to bring about a change in society. It is the willingness and enthusiasm which comes out from within that encourages you to work for the betterment of others.
We have jotted down all about Report Writing Format for class 12th to help the students with their writing skills during their board exam preparation. We have also mentioned some sample questions to help the students know the basics of report writing so that they are well-prepared to attempt questions in the examinations.